Accounts FAQs

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Description:	Accounts Team College Accountant Sarah McCreary accountant@darwin.cam.ac.uk 01223 335678 Anna Ralph accounts@darwin.cam.ac.uk 01223 335665 Accounts queries related to meals, accommodation, printing etc. Anna Dobrzynska-Jadhav accounts.payable@darwin.cam.ac.uk 01223 335679 Chris Millward fees@darwin.cam.ac.uk 01223 335770 Accounts queries related to tuition fees General You will have both a tuition fees account for the combined University and College tuition fee (composition fee) which will be charged annually after you have arrived in College, and a non-fees account for all other expenses (accommodation, printing, meals, and other sundry charges). Your College Account Number (which is the same as your University CRSID number, issued on arrival) will be the account reference of your non-tuition-fees account. Your College Account Number/CRSID plus the letter “F” at the end will be the account reference for your tuition fees account Your College Account Number is very important and must be used as your reference when making a payment so that we can identify the payment with your account. Accommodation Invoices can be issued quarterly or monthly in advance; the default is quarterly so if you would like to be billed monthly, please email accounts@darwin.cam.ac.uk to request monthly billing. Accommodation invoices are issued from StarRez accommodation software at the beginning of the month or quarter (as applicable) and are payable 14 days from the point of invoice, as per the terms of the accommodation licence. The weekly charge will show on your accommodation licence; accommodation is then charged on a daily basis (the daily charge can be identified by dividing the weekly charge by 7), e.g. for a month with 30 days you will be charged for 30 days in accommodation. If you are in a College-owned flat, you will be liable for gas and electricity used; College charges you estimated monthly utilities and then each quarter does a reconciliation between actual utilities used (and charged to College) and estimated monthly utilities paid by flat resident; the associated charge or credit is then put on your account. A deposit of £400-£500 will be required for all flats and will be returned on departure, subject to the “schedule of terms”. Meals When going to the servery for meals, you can pay by UK debit card at the till or swipe with your University card; if the latter the charge will appear on your College account at the end of the month and will be payable 14 days from the date the statement is issued. Your University card should be linked to UPay for the purposes of going through the servery, but if you have any issues with this, please contact the Accounts Office. Details of the meal transactions can be viewed through Upay – please see information regarding setting up an account here: https://www.darwin.cam.ac.uk/catering/setting-up-your-upay-account. Please note that at the end of the month, that month’s meals charges will appear on your monthly statement and will be payable 14 days from the date of the statement issued. Upay is not enabled to be a top-up or prepaid system in College. Formal halls are also booked through Upay, and similarly any charges (or credits for cancelled bookings) will be posted to College account at the end of the month. The charge/refund is applied in the month of booking/cancelling. Printing There are printers and photocopying facilities available to students in the Study Centre – please see information here: https://www.darwin.cam.ac.uk/it/printing Any printing charges are downloaded from Papercut (the printing software used) at the end of the month and charged to your College Account. These charges will appear on your statement issued for that month and will be payable within 14 days of receipt of statement. Statements Non-tuition fee accounts (ref: CRSID): - A few days after each month-end, a statement of account is emailed out to all those students who have charges on their College account (this includes the previously invoiced accommodation charge from StarRez, as well as any meals taken in College, printing etc.; it also includes any payments and refunds made). This amount is payable within 14 days of the date the statement is issued. Tuition fee accounts (ref: CRSID-F): - self-funded students, tuition fee statements will be issued on a regular basis for any unpaid tuition fee invoices. Payment is as per the agreed terms; 28 days from date of invoice or as per signed agreement with the Accounts Office. Payment Information relating to the payment of your College account, including international payments can be found on this link:  https://www.darwin.cam.ac.uk/info-book/ways-pay Payment can be made by bank transfer (our preferred method), Transfermate (for international student payments), or by UK debit card or cheque. College does not currently have the facility to set up direct debits or to accept payment by credit card or international card. Payment in cash is not possible for any amount above £20 and in the light of the current pandemic is discouraged in all circumstances, unless absolutely necessary. Given all the other College students applying for a bank account at the same time, in order to avoid a long wait, we recommend you make opening a UK bank account a priority (if you do not already have one). More information about this is available from the Deanery. If you find yourself facing financial difficulties, please make an appointment to discuss with your Graduate Tutor and let Accounts Office know that such an appointment has been made. Debtors policy can be found here: https://www.darwin.cam.ac.uk/policy/payment-of-bills Tuition Fees The combined University and College tuition fee (composition fee) will be charged annually, the payment of which is due 28 days from receipt of the invoice that is issued after you have arrived in College. Students on certain courses at the Judge Business School (MBA, EMBA, MFin, MSt in Entrepreneurship and Social Innovation, MAcc) pay tuition fees directly to the Judge Business School rather than to College. The payment of tuition fees by instalments can be arranged for those funded by Postgraduate Loans and American Federal Loans to coincide with disbursement dates. Instalment arrangements for others are discretionary and only agreed in exceptional circumstances. Any student requiring special arrangements for the payment of their tuition fees must contact Mr Chris Millward directly and as soon after arrival as possible (see contact details above). All students will be asked to complete a form regarding their tuition fee funding arrangements shortly after arrival and, where funded partially or fully by external organisations or research councils, may be asked to provide appropriate evidence of the funding arrangements in place. For students who are funded partially or fully by external organisations or research councils, College will invoice the external body directly for the portion of the tuition fees payable by them. Students will only be invoiced for the portion (if any) of the tuition fees for which they are self-funded. For further details regarding tuition fees please see the fee FAQs and the video regarding fees.

Description:

Accounts Team

College Accountant
Sarah McCreary

accountant@darwin.cam.ac.uk

01223 335678

Anna Ralph

accounts@darwin.cam.ac.uk

01223 335665

Accounts queries related to meals, accommodation, printing etc.

Anna Dobrzynska-Jadhav

accounts.payable@darwin.cam.ac.uk

01223 335679

Chris Millward

fees@darwin.cam.ac.uk

01223 335770

Accounts queries related to tuition fees

General

You will have both a tuition fees account for the combined University and College tuition fee (composition fee) which will be charged annually after you have arrived in College, and a non-fees account for all other expenses (accommodation, printing, meals, and other sundry charges).

Your College Account Number (which is the same as your University CRSID number, issued on arrival) will be the account reference of your non-tuition-fees account. Your College Account Number/CRSID plus the letter “F” at the end will be the account reference for your tuition fees account

Your College Account Number is very important and must be used as your reference when making a payment so that we can identify the payment with your account.

Accommodation

Invoices can be issued quarterly or monthly in advance; the default is quarterly so if you would like to be billed monthly, please email accounts@darwin.cam.ac.uk to request monthly billing.

Accommodation invoices are issued from StarRez accommodation software at the beginning of the month or quarter (as applicable) and are payable 14 days from the point of invoice, as per the terms of the accommodation licence.

The weekly charge will show on your accommodation licence; accommodation is then charged on a daily basis (the daily charge can be identified by dividing the weekly charge by 7), e.g. for a month with 30 days you will be charged for 30 days in accommodation.

If you are in a College-owned flat, you will be liable for gas and electricity used; College charges you estimated monthly utilities and then each quarter does a reconciliation between actual utilities used (and charged to College) and estimated monthly utilities paid by flat resident; the associated charge or credit is then put on your account.

A deposit of £400-£500 will be required for all flats and will be returned on departure, subject to the “schedule of terms”.

Meals

When going to the servery for meals, you can pay by UK debit card at the till or swipe with your University card; if the latter the charge will appear on your College account at the end of the month and will be payable 14 days from the date the statement is issued.

Your University card should be linked to UPay for the purposes of going through the servery, but if you have any issues with this, please contact the Accounts Office.

Details of the meal transactions can be viewed through Upay – please see information regarding setting up an account here: https://www.darwin.cam.ac.uk/catering/setting-up-your-upay-account. Please note that at the end of the month, that month’s meals charges will appear on your monthly statement and will be payable 14 days from the date of the statement issued. Upay is not enabled to be a top-up or prepaid system in College.

Formal halls are also booked through Upay, and similarly any charges (or credits for cancelled bookings) will be posted to College account at the end of the month. The charge/refund is applied in the month of booking/cancelling.

Printing

There are printers and photocopying facilities available to students in the Study Centre – please see information here: https://www.darwin.cam.ac.uk/it/printing

Any printing charges are downloaded from Papercut (the printing software used) at the end of the month and charged to your College Account. These charges will appear on your statement issued for that month and will be payable within 14 days of receipt of statement.

Statements

Non-tuition fee accounts (ref: CRSID): - A few days after each month-end, a statement of account is emailed out to all those students who have charges on their College account (this includes the previously invoiced accommodation charge from StarRez, as well as any meals taken in College, printing etc.; it also includes any payments and refunds made). This amount is payable within 14 days of the date the statement is issued.

Tuition fee accounts (ref: CRSID-F): - self-funded students, tuition fee statements will be issued on a regular basis for any unpaid tuition fee invoices. Payment is as per the agreed terms; 28 days from date of invoice or as per signed agreement with the Accounts Office.

Payment

Information relating to the payment of your College account, including international payments can be found on this link:  https://www.darwin.cam.ac.uk/info-book/ways-pay

Payment can be made by bank transfer (our preferred method), Transfermate (for international student payments), or by UK debit card or cheque. College does not currently have the facility to set up direct debits or to accept payment by credit card or international card.

Payment in cash is not possible for any amount above £20 and in the light of the current pandemic is discouraged in all circumstances, unless absolutely necessary.

Given all the other College students applying for a bank account at the same time, in order to avoid a long wait, we recommend you make opening a UK bank account a priority (if you do not already have one). More information about this is available from the Deanery.

If you find yourself facing financial difficulties, please make an appointment to discuss with your Graduate Tutor and let Accounts Office know that such an appointment has been made.

Debtors policy can be found here: https://www.darwin.cam.ac.uk/policy/payment-of-bills

Tuition Fees

The combined University and College tuition fee (composition fee) will be charged annually, the payment of which is due 28 days from receipt of the invoice that is issued after you have arrived in College.

Students on certain courses at the Judge Business School (MBA, EMBA, MFin, MSt in Entrepreneurship and Social Innovation, MAcc) pay tuition fees directly to the Judge Business School rather than to College.

The payment of tuition fees by instalments can be arranged for those funded by Postgraduate Loans and American Federal Loans to coincide with disbursement dates.

Instalment arrangements for others are discretionary and only agreed in exceptional circumstances. Any student requiring special arrangements for the payment of their tuition fees must contact Mr Chris Millward directly and as soon after arrival as possible (see contact details above).

All students will be asked to complete a form regarding their tuition fee funding arrangements shortly after arrival and, where funded partially or fully by external organisations or research councils, may be asked to provide appropriate evidence of the funding arrangements in place.

For students who are funded partially or fully by external organisations or research councils, College will invoice the external body directly for the portion of the tuition fees payable by them. Students will only be invoiced for the portion (if any) of the tuition fees for which they are self-funded.

For further details regarding tuition fees please see the fee FAQs and the video regarding fees.


Created:	2020-09-10 16:03
Collection:	Welcome Desk 2020
Publisher:	University of Cambridge
Copyright:	Andrzej Bugajski
Language:	eng (English)
Distribution:	World (downloadable)
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Accounts FAQs